College e-mail account shall be used for College business. Flexibility in the Workplace Policy Types of Flexible Work Arrangements. However, there is an opportunity for leaders everywhere to examine policies to determine if they can better incorporate flexibility overall. Nobody has the opportunity to affect workplace behavior more than managers. Flexible Work Arrangements – Policy Statement The purpose of flexible work arrangements is to create flexible working conditions to help employees accomplish work more effectively. Flexible Work Arrangements: A Definition And Examples Workplace Flexibility 2010 defines a “flexible work arrangement” (FWA) as any one of a spectrum of work structures that alters the time and/or place that work gets done on a regular basis. Leaders should prepare now to be asked whether their workforce can continue working from home when public health restrictions are no longer necessary. Variations in the length of the workday which may result in a compressed workweek (i.e. Copyright ©2020 Ramapo College Of New Jersey. https://resources.workable.com/flexible-hours-company-policy of diversity and reinstating performance in the workplace. Employee shall not use College information for personal business. The employee shall assure College equipment is used for College business. You will work remotely _ (every day, M/W/F, every other Friday, etc.) The Unit Head and employee must jointly be responsible for determining and documenting: how performance will be assigned and measured; what the work hours will be; how the arrangement will not burden coworkers; what the methods for adequate communication during specified hours will be; and make clear the employee shall come to the primary work site when necessary regardless of the telecommuting or work schedule. Create a flexible working policy Providing flexible working arrangements can benefit both you and your employees. For example, employers who offer flexible work arrangements may allow employees to come into work earlier than normal and leave earlier than normal, or an employee may work longer days three days per week rather than five. +1 202.715.3030. This, by the way, is not an exhaustive list of ways to enhance workplace flexibility, it's just a start. The College shall set out timing of requests for authorization of time off, reporting usage of time will be set out. The "where" a team is matters, too. Put the customer at the core of every part of your organization to deliver exceptional experiences and grow your business. Contact Webmaster. ... Policy on COVID-19 Alternative Work Arrangements. The point is to ensure that you are creating an employee experience that is engaging and productive. While all employees have the right to request a flexible work arrangement, a leader’s approval of these arrangements is based on operational requirements and the employee’s specific role and responsibilities, and is … Examples of occasional arrangements include weather conditions that prevent an employee from traveling to work, or when an employee wants to work at home to complete a report or when faculty do work at home or research off-site. Leading remote teams is an adjustment for many managers, but those who get it right will see high performance during the COVID-19 crisis and beyond. It's up to leaders to identify and brand the pattern of flexibility that works for their employees and their business needs. For some teams, this may mean different shifts of people need to be in the office at different times, or they trade off week-by-week, individual-by-individual. Under some policies, employees must work a prescribed number of hours a pay period and be present during a daily "core time." Female job seekers are just one example: 60% rated a greater work-life balance and better personal wellbeing as a "very important" attribute in a new job. Simply put, flexible work arrangements are alternate arrangements or schedules from the traditional working day and week. Part-time employees work a regular and predictable amount of hours each week. The University believes that the utilization of flexible work arrangements offers advantages for both the University and our employees where these arrangements are operationally possible. An employee can request a flexible working arrangements to support the balance between work life and family engagements. The College will repair, upgrade or replace the equipment unless it is lost, damaged or stolen through the employee’s negligence or abuse. Get the insights you need to create an exceptional workplace. Our thought leadership on the most important topics facing your organization. Analyze and improve the experiences across your employee life cycle, so your people and organization can thrive. Even in this case, there may still be a need for "business attire" days when clients are in town or for certain celebrations. Flexible Work Arrangements – Policy Statement, Institutional Effectiveness Council (IEC), School of Humanities and Global Studies (HGS), Gross Center for Holocaust and Genocide Studies, Mindfulness at Ramapo College of New Jersey, Roukema Center for International Education. A formal policy on flexible working arrangements states the principles, guidelines and procedures related to flexible working arrangements and conditions that support employees’ personal choices. This will ensure that your employees know what's expected of them if they want to ask for flexible working arrangements. The employee shall protect against unauthorized or accidental access, use modification, destruction, loss, theft or disclosure of College owned equipment, records or materials. Employee shall not duplicate any College owned software. Employees must agree in writing to replace the equipment or repay the College if the equipment is damaged, lost or stolen. The College shall establish clear procedures for reporting time worked. Ensure that you have the right strategy, culture, people, structure and processes in place to achieve your goals. Therefore, there is inherent flexibility in work scheduling for them. Supervisory approval for overtime for fixed workweek employees is required in advance and no overtime may be worked without such approval. The employee shall assure College equipment and records in the off-site workspace are maintained in safe and secure conditions. A written justification prepared by the employee and/or the supervisor of the need for a flexible work arrangement must be submitted to the Unit Head. Understand the culture you have, define the one you want and make your organizational identity a competitive advantage. When you consider how to increase flexibility in your work culture now, your employees (who are yearning for it) will be grateful that you did. Leaders and managers, learn how to create shared ownership of employee engagement and performance. If the Division Head endorses the request, it should be passed on to the Department of Human Resources for final approval or disapproval. All contractual entitlements for lunch and breaks must be adhered to. Gallup research shows that, before all of this, people were already demanding a renewed focus on their life anyway. All agreements will provide that all College policies and procedures, including time and attendance reporting and leave time, continue to apply during flexible work arrangements. The University supports Flexible Work Arrangements that enable Professional Staff Members to balance work and personal needs while providing workforce predictability and stability. Whatever the case, the future is standing right in front of everyone, and even as leaders take charge of the problems they face now, they can begin to rethink how things can be even better. Flexible Work Arrangements are about an employee and an employer making changes to when, where and how a person will work to better meet individual and business needs. A flexible work arrangement includes: 1. Ultimately, keep in mind performance outcomes, employee wellbeing and your employment brand as you make final decisions about what's right for you and your teams. Flexible working arrangements. The College shall set out expectations for accessibility and accountability. Starting and departure times that can vary daily. A Gallup article published in early April indicated a shift already as, "three in five U.S. workers who have been doing their jobs from home during the coronavirus pandemic would prefer to continue to work remotely as much as possible." The employee shall be responsible for bringing equipment to the primary work site for inspection, maintenance and repair. Flexible work arrangements involve businesses giving their staff the freedom to schedule their own time and obligation fulfillment. Regular communication with the supervisor is considered vital to the success and integrity of a telecommuting work arrangement. If the Unit Head endorses the request, it should be passed on to the Division Head. But one thing won't change: human nature -- it doesn't ever change that much. Flexible work arrangements are not suitable for all positions and situations. In no event shall a flexible work arrangement continue beyond one year without going through a formal approval process. In reply, she opined about some of the things she envisions could change in the future, such as more online connections and less global travel, and more flexibility in dress codes --"no jeans in the boardroom" rules change quickly when board meetings shift to joining a Zoom meeting from home. Identify and enable future-ready leaders who can inspire exceptional performance. Now is the time to turn the problems that have surfaced into opportunities and rethink how things can be even better in the future. Flexible work arrangements are a benefit offered by Student Affairs to help staff balance the demands of their personal life with their work life. For example, when hosting clients, business dress is a "yes," when working with teammates every day it's a "no.". In addition to usual measures of quality, quantity and timeliness, the supervisor must consider length of time spent on tasks and appropriate use of resources. The College shall provide the employee with a specific written job description with duties to be performed off-site along with measurable performance expectations. Full-time remote work isn't the only solution. When working mothers were asked how well their employers met their needs to change their schedule when needed, nearly four in 10 (38%) couldn't say "very well.". Procedures for Establishing a Flexible Work Arrangement Every proposal for a Flexible Work Arrangement will be evaluated on a case-by-case basis. To support leaders, team managers can ask their teams how they can partner together for this effort to be successful. The availability of flexible work arrangements varies by school, unit, and position based on business and operational needs; the approval or denial of a request for a flexible work arrangement is at the supervisor’s discretion. The point is to consider what is possible as you also strive to ensure the best employee experience for your teams. Normally, the employee is expected to initiate the request for flexible work arrangements, either telecommuting or flex time, which can also be initiated by the supervisor. Gallup World Headquarters, 901 F Street, Washington, D.C., 20001, U.S.A Workers’ Compensation liability for the telecommuter shall be limited to work-related injuries in the workspace. Among the flexible work arrangements introduced by NTUC Income, flexi-time is by far the most popular with 20% of its employees opting for this arrangement. There will be no expectation of privacy as to files kept on any computer used during a flexible work arrangement. A flexible work schedule is an alternative to the traditional 9 to 5, 40-hour work week. Leaders should take this opportunity to address workers' needs for flexibility that are now surfacing -- and consider how better to accommodate their lives. How to implement flexible work arrangements in a fair and progressive manner. They offer employees creative approaches for completing work, while promoting balance between work and personal commitments. Our proven strategies for successful strengths-based development. Flexible schedules may involve the need for staff to be present or accessible during certain core number of hours each day. All other trademarks are the property of their respective owners. They offer creative approaches for completing work while promoting balance between work and personal commitments and can result in a more positive and productive work environment. Any modifications in the schedule may be made only with the prior consent of management. The supervisor and staff member must plan with coworkers how workflow issues will be addressed (e.g. Learn how to develop and engage employees to create an exceptional workplace and boost your business outcomes. Workplaces faced constant change before the pandemic -- and there's more to come. Telecommuting refers to a job that’s performed remotely only part of the time. Flexible Work Arrangements Policy FAQ (updated 12/2/2019) Who determines my hours of work? Therefore, a weekly accounting of the employee’s work may be useful in a flexible work arrangement specifying amount of time spent on each task. All flextime arrangements must conform to the overtime, record keeping and break provisions of the Fair Labor Standards Act and the applicable bargaining unit contract. Washington University recognizes that it offers a wide range of jobs in many different work settings that have differing operational needs. In other cases, it created new fault lines. Long before this crisis, Gallup's Women in America: Work and Life Well-Lived report pointed out that, among employed women with children, 33% rated their workplaces "very poorly" when asked about "allowing you to work from home when needed.". 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Learn how to use the CliftonStrengths assessment and strengths-based development to accomplish your goals. The College is not responsible for damage or loss to the staff member-owned equipment, and if used, is subject to the College’s right of inspection. Earlier this year, employers were polled by Mercer, a global benefits consulting service, to give their preliminary thinking about flexible work arrangements in a post-pandemic environment. Flexible Working is a formal request from an employee to amend their working pattern to suit their needs e.g. A personal computer may be used but must be evaluated and configured appropriately. This policy is not meant for employees who may occasionally participate in flexible work arrangements under special circumstances. Copyright © 2016 Gallup, Inc. All rights reserved. working part time, compressing working hours, having flexible start and/or finish times, working from home or job sharing. Telecommuting. The Department of Human Resources will notify the Unit Head regarding the decision. Learn how to discover the data you need to help your organization make better decisions and create meaningful change. Think about the availability of the employee for frequent communication, required attendance at meetings, the length of time required to respond to a … Flexible work arrangements are variations from usual work arrangements. Flexible work arrangements cover: the location of work, such as working from home or a satellite location the scheduling of work hours, such as modified work schedules or split work shifts the number of work hours, such as part time, job shares, reduced hours Employee agrees to return to the College all equipment, materials, files (paper and electronic) within 10 business days of terminating any telecommuting agreement. Non-exempt employees must follow all applicable policies including, but not limited to, meal and rest breaks, In certain instances, Family and Medical leave is a more appropriate option than flextime or telecommuting. SHRM Research: Flexible Work Arrangements 1Telecommuting on an ad-hoc basis is defined as situations that may occur intermittently throughout the year or … But leaders should consider the who, what, when, where and why relative to casual work attire that may be appropriate for their teams. A flexible work arrangementis one that doesn't have the normal constraints of a traditional job. Policies like this can be flexible, too. Our applicable and actionable best practices for education leaders. The employee may discontinue this agreement with two weeks notice, unless otherwise mutually agreed to, if it does not work out as planned and expected, subject to the College’s needs. Employees may choose a different work schedule to meet personal or family needs. The College will consider two flexible work arrangements, flextime or telecommuting. Ramapo College of New Jersey Home Page » Administration » Administration and Finance » Human Resources » Policies / Procedures » Flexible Work Arrangements – Policy Statement. Alternatively, employers may initiate various schedules to meet their customer needs. Flexible work arrangements offer alternative approaches to getting work done through nontraditional work hours, locations, and/or job structures. If the flexible work arrangement is approved, a flexible work agreement must be signed by the employee, the supervisor, and the Human Resources Department. For still other cultures, formal attire may make sense. And for other teams still, working from home may not be possible. All terms and conditions of employment remain unchanged during flexible work arrangements except those addressed by the arrangement. In fact, many are literally asking questions about this issue already. Here's the deal: There are always problems to be solved. Copyright © 2020 Gallup, Inc. All rights reserved. Gallup https://www.gallup.com/workplace/310214/amid-covid-let-rethink-workplace-flexibility.aspx Employee Remote Work Policy and Agreement . Read our latest data and insights on remote work or register for the associated webinar. To ensure that management and staff have a mutual understanding of the specifics of the flextime schedule, it will be put in writing. This policy provides guidance related to flexible work arrangements as established between an employee and the university wherein the time or location of work performed is different from the customary schedule or work location. during regular business hours or other. For other teams, this may mean they primarily follow a work-from-home setup -- but with a regular in-person connect each week. In a recent Economist interview, Kristalina Georgieva, managing director of the International Monetary Fund, was asked by a reporter whether the bank would "loosen up" after all of this. Just as Georgieva was asked to imagine what might change, leaders can explore that idea now, too. Flextime allows for flexible scheduling arrangements that permit variations in starting and departure times, but does not alter the total number of hours worked in a workweek. Employee’s vehicles shall not be used for College business unless specifically authorized by the supervisor. Employee shall be responsible for tax consequences, if any, of a telecommuting agreement including conformance to any local zoning regulations. Better engage your employees through coaching, not managing. Time Worked . At a minimum, things like your dress code shouldn't get in the way of engaging teams, when they don't need to. 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