Copyright © 2020 Gallup, Inc. All rights reserved. Flexible schedules may involve the need for staff to be present or accessible during certain core number of hours each day. Read our latest data and insights on remote work or register for the associated webinar. College e-mail account shall be used for College business. Flexible work arrangements involve businesses giving their staff the freedom to schedule their own time and obligation fulfillment. Starting and departure times that can vary daily. All flextime arrangements must conform to the overtime, record keeping and break provisions of the Fair Labor Standards Act and the applicable bargaining unit contract. The employee shall remain accessible (by phone, fax or e-mail) during designated work hours and shall hold the College harmless for injury caused to others and agrees to carry workers’ compensation for household employees who may enter the offsite work office. Employees can ask to change their work arrangements, place, hours, or days. Statements And Policies. When working mothers were asked how well their employers met their needs to change their schedule when needed, nearly four in 10 (38%) couldn't say "very well.". Copyright ©2020 Ramapo College Of New Jersey. But also, make sure that "the way you've always done things" isn't holding you back from "the way you could do things" in the future -- especially if it could be even better. A Gallup article published in early April indicated a shift already as, "three in five U.S. workers who have been doing their jobs from home during the coronavirus pandemic would prefer to continue to work remotely as much as possible." For some teams, this may mean different shifts of people need to be in the office at different times, or they trade off week-by-week, individual-by-individual. +1 202.715.3030. The Fair Labor Standards Act (FLSA) does not address flexible work schedules. Now is the time to turn the problems that have surfaced into opportunities and rethink how things can be even better in the future. Flexible working arrangements. The "where" a team is matters, too. Earlier this year, employers were polled by Mercer, a global benefits consulting service, to give their preliminary thinking about flexible work arrangements in a post-pandemic environment. Use our analytics and advice to learn how to respond effectively to COVID-19 disruptions. working part time, compressing working hours, having flexible start and/or finish times, working from home or job sharing. Flexible Work Arrangements – Policy Statement, Institutional Effectiveness Council (IEC), School of Humanities and Global Studies (HGS), Gross Center for Holocaust and Genocide Studies, Mindfulness at Ramapo College of New Jersey, Roukema Center for International Education. The College is not responsible for damage or loss to the staff member-owned equipment, and if used, is subject to the College’s right of inspection. Under the flexi-time arrangement, employees can choose to report at 8.00 am, 9.00 am or 9.30 am and end their working day at … Some of the possible variations of flextime are: Regardless of the variations chosen, a staff member must work the total standard number of hours each workweek. The point is to consider what is possible as you also strive to ensure the best employee experience for your teams. Telecommuting is an agreed upon work arrangement between an employee and the supervisor whereby the employee regularly performs work at home after full approval by the Unit Head, Division Head, and the Human Resources Department. Flexible Working is a formal request from an employee to amend their working pattern to suit their needs e.g. But one thing won't change: human nature -- it doesn't ever change that much. Leaders should take this opportunity to address workers' needs for flexibility that are now surfacing -- and consider how better to accommodate their lives. Analyze and improve the experiences across your employee life cycle, so your people and organization can thrive. Flexible Work Arrangements. Supervisory approval for overtime for fixed workweek employees is required in advance and no overtime may be worked without such approval. Subscribe to the Gallup at Work newsletter to get our latest articles, analytics and advice. Normally, the employee is expected to initiate the request for flexible work arrangements, either telecommuting or flex time, which can also be initiated by the supervisor. An employee can request a flexible working arrangements to support the balance between work life and family engagements. callers, mail, meeting) while the staff member is telecommuting or not present during normal business hours. Addressing this problem will not only meet employees' needs but also attract a diverse pool of top talent. A flexible work arrangement includes: 1. Ensure that you have the right strategy, culture, people, structure and processes in place to achieve your goals. Leaders should consider the following types of flexibility that many employees are beginning to seek: Certain jobs require employees to be physically present. Flexible Work Arrangements – Policy Statement The purpose of flexible work arrangements is to create flexible working conditions to help employees accomplish work more effectively. Therefore, there is inherent flexibility in work scheduling for them. Times for employee accessibility by phone, and computer will be specified, i.e. Here's the deal: There are always problems to be solved. Include your flexible working policy in your Human Resources (HR) manual. You will work remotely _ (every day, M/W/F, every other Friday, etc.) Remote Work – work conducted at home or another off-site location on a consistent or occasional basis. Monday-Friday 8 a.m. to 5 p.m.). Telecommuting refers to a job that’s performed remotely only part of the time. ... Policy on COVID-19 Alternative Work Arrangements. The College shall establish clear procedures for reporting time worked. Whatever the case, the future is standing right in front of everyone, and even as leaders take charge of the problems they face now, they can begin to rethink how things can be even better. A flexible work arrangementis one that doesn't have the normal constraints of a traditional job. Employee shall not use College information for personal business. All files shall be subject to the New Jersey Records Retention Act. Flexible work arrangements are a benefit offered by Student Affairs to help staff balance the demands of their personal life with their work life. Their specific ask? All agreements shall contain the following language: The College has the right to discontinue the flexible work arrangement with two weeks notice, unless otherwise mutually agreed to, for any reason. The employee shall protect against unauthorized or accidental access, use modification, destruction, loss, theft or disclosure of College owned equipment, records or materials. Write down the guidelines and procedures carefully. during regular business hours or other. However, there is an opportunity for leaders everywhere to examine policies to determine if they can better incorporate flexibility overall. Gallup https://www.gallup.com/workplace/310214/amid-covid-let-rethink-workplace-flexibility.aspx of diversity and reinstating performance in the workplace. This policy covers the following Flexible Working Arrangements: • Conversion to part time employment. This will be liaised between the manager in accountability with the department policies along with legislative requirements both in needs of the workplace and employee. It quickly exposed fault lines for teams that weren't previously apparent -- with a gigantic highlighter pen. Any modifications in the schedule may be made only with the prior consent of management. Flexible work arrangements are variations from usual work arrangements. Variations in the length of the workday which may result in a compressed workweek (i.e. Telecommuters shall be responsible for keeping their supervisors informed of progress on assignments worked on at home, including any problems they may experience while telecommuting. Flexible Work Arrangements Policy FAQ (updated 12/2/2019) Who determines my hours of work? All contractual entitlements for lunch and breaks must be adhered to. These materials are provided for noncommercial, personal use only. Employees may choose a different work schedule to meet personal or family needs. The employee may discontinue this agreement with two weeks notice, unless otherwise mutually agreed to, if it does not work out as planned and expected, subject to the College’s needs. A flexible work schedule is an alternative to the traditional 9 to 5, 40-hour work week. Policies like this can be flexible, too. This policy is not meant for employees who may occasionally participate in flexible work arrangements under special circumstances. Job performance will be measured using established College procedures and forms. Contact Webmaster. Week similar to the Division Head endorses the request, it 's just a start shall. The future UGA departments and employees the means to better serve customers flexible working can... Our analytics and advice to learn how to develop and engage employees to flexible! Answers suggest that, in some cases, companies with employees working remotely become. 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